Grant Clerk

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  • Location: San Marcos, Texas |
  • Type: Temp |
  • Job #261616 |

Priority Personnel is currently hiring Temporary, Part Time Grant Clerk for Texas State's Austin location.  Assignment is expected to last until the end of August. 

Pay rate: $14/hour

Work Schedule: Mon-Fri/8am-5pm, part time working 20 hours per week


  • Assisting with preparing materials and facilitating aggressive participant recruitment campaign in accordance with US Department of Education Guidelines.
  • Evaluating potential participant applications to determine eligibility.
  • Make recommendations and conduct participant intake interviews.
  • Evaluate and complete academic and needs assessments on each program participant.
  • Research, develop and implement innovative co-curricular programming for students that fosters personal and academic growth.
  • Assist in the development and implementation of Individual Education Plans (IEPs) for each program participant and assist in monitoring IEP progress throughout the calendar year.
  • Assist in developing academic tutoring schedule for students to adhere to on a weekly basis. Ensure students effectively utilize tutoring services provided and communicate needs from tutors as appropriate.
  • Assist with the assessment and reporting of participant progress, personal growth and academic performance.
  • Oversee maintenance of participant files and program-specific documentation to ensure all appropriate services and contacts are entered into the student database; verify promotion, retention and graduation of all current participants.
  • Provide college admission and financial aid process information.
  • Conduct frequent program evaluations with participants and parents.
  • Propose, plan and review expenses and budget as related to trips, activities and events.
  • Assist in planning, coordination of and chaperone participants on cultural/educational trips and college visit tours.
  • Ensure that senior participants take appropriate steps toward high school graduation and college enrollment. Follow up on progress year-round and communicate progress to director.
  • Assist in planning the Summer Residential Program, including orientation, scheduling, supervising, and evaluation of summer staff. The program may be virtual, in person or a hybrid of both.
  • Monitor and collect data on graduate participants in accordance grant tracking requirements.
  • Develop and maintain professional outreach networks within target area communities and schools, serving as a liaison and point of contact as needed.
  • Assist with the submission of the U.S. Department of Education Annual Performance Report.
  • Participate in professional development opportunities to promote personal and professional growth.
  • Make occasional school/home visits in support of meeting grant objectives.

Required Qualifications:

  • Must be able to work occasional evenings and weekends.
  • Must be able to effectively and dynamically present information in small and large group formats.
  • Must possess knowledge and experience facilitating students/parents through the college admission and financial aid processes.
  • Must have experience preparing intentional academic curriculum and or programming designed to achieve learning outcomes.
  • Must have experience in planning educational and/or cultural trips.
  • Must have efficient oral and written communication skills.
  • Must have demonstrated computer skills, specifically in Microsoft Suite, Adobe Suite, and database entry.
  • Must have ability to manage multiple tasks and work in a fast-paced environment.
  • Must possess excellent organizational skills and an ability to think independently and analytically.
  • Must possess knowledge and experience in academic advising;
  • Experience monitoring progress to accomplishment of objectives and learning outcomes. 
  • Experience with fiscal grant administration and implementation.
  • Position may be remote, in person or a hybrid of both.
  • Must have own reliable transportation for occasional travel between work sites.

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